How To Email a Resume Like a Pro and Impress Employers

Author Ella Bos

Posted Feb 23, 2023

Reads 3.7K

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Emailing a resume is not as simple as clicking the "send" button and crossing your fingers. In order to make sure that employers take notice of your job materials, there are certain steps you should take when emailing a resume to employers. This how-to guide will provide step-by-step instructions to ensure you are emailing a resume like a pro and impressing employers with your job materials.

When emailing a resume to an employer, it is important to first read their job posting carefully and look for any detailed information they have provided about submitting job materials. Make sure you follow all instructions exactly, such as if they ask for word documents, PDF files, formatting in plain text etc. If the employer does not provide any instructions then sending the cover letter and resume as PDF attachments is usually preferred. It is also recommended to include the title of the job in the subject line of the email and include other relevant information such as your name when sending out your job including creating personalized emails for each employer.

By following these steps, you can make sure that you are emailing a resume like a pro and impressing employers with your job materials! Read on for more information on how to submit resumes online or via email with this helpful how-to guide.

Emailing a Resume to an Employer: A How-To Guide

Sending the perfect resume to an employer can be the difference between getting hired and getting passed over. Knowing how to email a resume properly will ensure you present yourself in the best light possible. Here's a simple how-to guide on emailing a resume to an employer.

Assorted Map Pieces

First, check if the job listing states what format they want you to send your resume in; if it doesn't, then it's generally best practice to send it as both an Adobe PDF file and Microsoft Word document. Make sure to include the job title in the subject line of your email, so that employers can quickly identify what role you're applying for. Finally, if the listing asks for a cover letter, make sure that this is included in your email too.

By following these steps, you'll be able to show employers that you're taking their job application process seriously and are eager for them to consider you for their vacancy. Remember - when sending your resume via email, always make sure that everything looks professional and is accurate before hitting 'send'.

1. Note

Submitting your resume via email is an important part of the job application process. It's essential to ensure that you follow all submission instructions and send in a well-crafted document to stand out from the competition. Knowing the basics of how to email a resume can help give you an edge when applying for jobs.

It's important to remember that when emailing your resume, you should pay close attention to details such as formatting, addressing the right person, and including any requested documents or information. In addition, make sure to adhere to any job applications instructions on file formats and sizes so your resume makes it through to the recipient without any issues.

2. Use a Clear Subject Line

Creating an attractive subject line is the key to having your resume read. A great subject line can make your message stand out in a busy inbox and increase the chance of your resume being opened and read.

When crafting a subject line for an email containing a resume, use clear language that states the job title you are applying for. Avoid spelling errors at all costs, as this can make potential employers think you lack attention to detail. Use keywords from the job posting or descriptions as part of your subject line to show employers you have taken time to consider their requirements and stand out from other applicants.

3. Keep It Simple

When it comes to emailing a resume, less is more. You want to keep your email message simple and clear. Choose an easy-to-read font, avoid fancy formatting or html emoticons, and colored fonts and stick to plain text in the body of the message. Depending on your email client, you may be able to include a formatted message but be sure that it displays properly across different devices before sending. By keeping it simple and avoiding distractions, you can make sure your resume stands out for all the right reasons!

4. Attachments vs. Pasting Plain Text

When it comes to sending a resume and cover letter via email, the question often arises: attachments or plain text? While both methods of sending your documents have their advantages and disadvantages, there are cases when either method is preferred.

In most cases, attaching documents is the safest option. By accepting attachments, recruiters can easily view your resume and cover letter in their original format without any worries about formatting issues or losing any of your important resume content. In some cases, pasting plain text into an email message may be acceptable; however, if you do this, ensure that all of the formatting remains intact and is easy to read for the recipient.

5. How To Create a Plain Text Resume

Creating a plain text resume to email is not as hard as it may seem. To begin, start by creating a formatted resume in either a word document or a google docs document. Then, open up a plain text editor and right-click on the word document or google docs document. Select ‘Paste’, and depending on the version you select there may be paste options available; select ‘Paste Special Unformatted Text’. This will replace bullets with capital letters in section titles such as work experience and education. Lastly, add some spacing to make the resume easier to read once pasted into an email body.

6. Choose a Resume File Format

When emailing a resume, it’s important to read the job listing carefully and follow any directions for submitting your application materials. The most commonly preferred format for sending a resume is a Microsoft Word document (DOC) or PDF file. To create a PDF file, you may need to convert the Word document using word processing software such as Microsoft Word, Google Docs, or another program. Once the document is in the desired format, click ‘File’ in the top left corner of your word processing software and select the ‘Save As’ submenu. When selecting ‘PDF’ from the available options, you will have created your desired file format. If you don’t have access to these free programs, search online for other methods of converting your Word document into a PDF file.

7. Name Your Attachment

Do You Know How to Email a Resume?

If you're applying for a job, knowing how to email a resume is essential. Follow these simple steps and don't let something as simple as an attachment stand between you and your dream job.

To make sure your resume stands out from the pack, remember to include a document with a generic title like "resume 1" or "resume 2". Don't use any titles that don't specifically relate to the materials you are sending; employers won't remember them, and it will make your resume look worse. Make sure to include all the necessary materials that the employer has asked for in order for them to consider your application. If you don't care enough about the job opening to do this, why should they care about giving it to you?

8. Include Your Signature

After crafting the perfect resume, the next step in applying for a job is to email it to the hiring manager. To ensure that the email message stands out, it's important to include a signature.

A signature should include your contact information such as your full name, email address, phone number and a link to your LinkedIn profile if you have one. This allows hiring managers to quickly and easily get in touch with you. When adding this information to your signature, make sure that it is accurate and up-to-date so that potential employers can easily contact you.

By including a professional signature when emailing your resume, you are making sure that the hiring manager can quickly find all of your relevant contact information and make an informed decision about whether or not they would like to proceed with an interview.

9. Sample Email Signature

Creating an effective email signature for your resume is a great way to stand out from the crowd. An effective signature includes your full name, any relevant contact information, and a link to a professional website or social media page. It's also important to make sure that your signature looks clean and presents you in a professional manner. With just a few simple steps, you can easily create an email signature that will help you get noticed by employers.

Unveiling the Secrets to Sending Your Resume with Ease

Do you feel like your resume is falling into a "resume black hole" when applying for jobs? You are not alone. Many job seekers are struggling to make their application stand out from the hundreds of identical job board applications that prospective employers receive every day. It can be disheartening, but there is still hope. With some extra effort, you can make sure your resume reaches the hiring manager and increases your chances of landing an interview.

The sad truth is that many of these applications will never be seen by a human reader because they get stuck in an Applicant Tracking Software (ATS) resume test. To avoid this, it's important to send your resume directly to the hiring manager via email whenever possible. This way you can add a personal touch and establish trust with the company before they even see what's in your application package.

To successfully emailing your resume, you need to do more than just attach it as a file - there are 7 crucial things you'll have to do before hitting send. Taking these steps will ensure that your resume reaches its intended recipient and lets them know why you're the ideal candidate for their open position.

Frequently Asked Questions

What to say in email with resume attached?

When sending an email with a resume attached, the best thing to say is: "Please find my resume attached - I'm very excited to discuss my qualifications and how they would be a great fit for this role."

What to write in email while sending CV or resume?

When sending a CV or resume via email, be sure to include a brief cover letter introducing yourself and explaining why you are the right person for the job. Additionally, make sure to use an appropriate subject line that will grab the recipient's attention.

How do you write an email for sending a resume?

Sending a resume via email? Start by introducing yourself, attaching your resume and cover letter, and providing a brief description of why you're the best fit for the job. For more detailed advice, read our guide on how to write an email for sending a resume.

How to get your resume read by an employer?

To get your resume read by an employer, start by tailoring it to the job you're applying for and optimizing it with relevant keywords. Additionally, make sure that it is professionally written and visually appealing so that it stands out from the competition.

How to write an email including a resume?

To write an effective email including your resume, make sure to include a clear subject line, introduce yourself in the body of the email, and attach your resume as a PDF. For more information on how to craft a successful job application email, check out our comprehensive guide!

Ella Bos

Ella Bos

Writer at CGAA

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Ella Bos is an experienced freelance article author who has written for a variety of publications on topics ranging from business to lifestyle. She loves researching and learning new things, especially when they are related to her writing. Her most notable works have been featured in Forbes Magazine and The Huffington Post.

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