How to Write a Winning Letter of Withdrawal Sample

Author Donald Gianassi

Posted Mar 3, 2023

Reads 10.6K

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Writing a winning letter of withdrawal sample can be a daunting task for job seekers. Withdrawing from the interview process after being unemployed can be difficult, as you'll burn any bridges with your prospective employer and they've invested time and resources interviewing you. To ensure that your withdrawal is handled in the most professional way possible, understanding how to write a letter of withdrawal sample is essential.

In this article, we will provide an overview of why job seekers withdraw from the interview process, tips on how to craft an effective letter of withdrawal sample, and an example of what the final letter should look like. We'll also provide advice on what to do if you're feeling overwhelmed or stressed throughout the job application process. By following our guide, you'll have all the knowledge necessary to write a winning letter of withdrawal sample and move onto other opportunities.

Why Do Job Seekers Withdraw Their Applications?

Job seekers withdraw their applications for a variety of reasons. From professionals pursuing multiple job leads to employers changing the requirements, there are many reasons why you're withdrawing from the hiring process. According to HireVue survey reports, some of the top reasons for withdrawing from a job include having a poor rapport during the interview process, feeling like the job description was not a good fit, or simply learning more about the company's culture and goals during the interview process that wasn't a good fit.

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In some cases, you'd withdraw your application due to personal reasons. Maybe a family member is ill or deploying necessitating you to move closer to them. Whatever your reason may be, it may be a good idea to explain why you're withdrawing so that employers understand your situation and can provide feedback on how you could do better in similar situations in the future.

At times, job seekers end up withdrawing their applications as they pursue other job opportunities. With advancements in salary, growth opportunities or even employers changing their requirements, it's best for professionals to pursue multiple leads throughout their career journey so that they know what options are available for them and can make an informed decision about their next steps.

Unveiling the Art of Crafting Withdrawal Letter Emails

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Creating the perfect withdrawal letter email can be a daunting task. With the help of sample email letters, however, crafting an effective and professional message is easier than ever before. Sample emails provide guidance as to what should be included in your letter, allowing you to create a withdrawal letter with confidence and ease.

1. Letter of Withdrawal Email Example #1

Subject: Firstname Lastname - Withdraw Application

Dear Mr. Jones,

I am writing to inform you that I am withdrawing my application for the Account Manager position. Although the position proved to be an attractive promotion, I unfortunately require relocation which I cannot commit to at this time.

I want to thank you and your team for spending the time reviewing my application and considering me as a candidate.


Firstname Lastname

2. Letter of Withdrawal Email Example #2

Subject: Firstname Lastname - Withdraw Application

Dear Ms. Smith,

I am writing today to formally withdraw my application for the job offer at XYZ Company's Marketing Department. I had originally accepted the offer after viewing the Hirevue Candidate Experience Research Report accessed on Jan 22, 2022, and clicking 'Accept'.

I had been prepared to enhance site navigation and analyze site usage as part of their marketing efforts; however, circumstances have changed since then and I must regretfully withdraw my application.

Thank you for your consideration.


[Your Name]

The Easiest Path To Creating a Withdrawal Template

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Creating a withdrawal letter template doesn't have to be a difficult task. The easiest path is to find one that is compatible with either Microsoft Word or Google Docs. Once you find the template, it's as simple as downloading it and customizing it to your needs. With withdrawal letter templates available in these easy-to-use formats, you'll have a professional-looking finished product in no time.

Letter of Withdrawal Example (Text Version)

Writing a formal letter of withdrawal requires careful consideration and thought. A well-constructed letter can not only make a positive impression but also provide useful information to the recipient. As an example, here is a text version of a letter of withdrawal dated January 24, 2022 sent to Kendra Lee, Account Manager at Acme Electronics located at 10 Miles Road in Stanford NC 11289: "Dear Ms. Lee, I am writing to inform you that I am withdrawing my application for the position of Account Manager at Acme Electronics. I wish to thank you for taking the time to consider me and share information about the role with me. I have included my signature on a hard copy letter which will be delivered shortly. Sincerely, Frederick Applicant"

Composing a Withdrawal Letter: A Guide

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Writing a withdrawal letter can be tricky, but it doesn't have to be. With the right guidance, you can easily craft a polite and professional letter that simply lets the recipient know that this isn't a good fit for you. Letting them know in advance gives them time to find someone else and also shows respect and consideration of their time.


When it comes to withdrawing your candidacy for a job opportunity, you need to make sure that your letter of withdrawal is professional and courteous. A well-crafted letter of withdrawal will show the hiring manager that you are no longer interested in the position, while still thanking them for their time and expressing appreciation for the opportunity. By putting forward viable candidates instead of yourself, you demonstrate a commitment to helping the hiring manager find the right person for the job. Using an appropriate sample letter of withdrawal can help you communicate this message in a professional way. From outlining your gratitude to providing a timeline for when you will no longer be available for consideration, these samples are useful resources that allow you to express yourself without feeling like you have to start from scratch.

Frequently Asked Questions

How to write a letter rescinding my resignation?

Writing a letter rescinding your resignation is easy: simply explain why you are withdrawing your resignation and ask to remain in your role. However, it's important to know that not all employers will accept a withdrawal of resignation, so be sure to read their policies before submitting your letter.

How do I withdraw my child from homeschool in Missouri?

In Missouri, you must submit a notice of intent to withdraw your child from homeschooling to the county superintendent of the school district in which your child resides. For more information on withdrawing your child from homeschooling, please visit the Missouri Department of Elementary and Secondary Education website.

How to write a job application rejection letter?

To write a job application rejection letter, start by expressing your regrets that you won't be able to offer the applicant the position. Then, provide an explanation as to why they weren't selected, and thank them for their time and interest in the role. For more tips on writing a job application rejection letter, click here.

How do you write an immediate resignation letter?

Writing an immediate resignation letter is easy: simply state your intention to leave the position and provide a brief explanation of why you are leaving. For more detailed advice on crafting the perfect immediate resignation letter, read our full guide.

How to cancel or withdraw job application?

To cancel or withdraw a job application, simply contact the employer directly to let them know of your decision. For more information on the best way to do this, please read our guide on withdrawing from a job application.

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Donald Gianassi

Writer at CGAA

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Donald Gianassi is a renowned author and journalist based in San Francisco. He has been writing articles for several years, covering a wide range of topics from politics to health to lifestyle. Known for his engaging writing style and insightful commentary, he has earned the respect of both his peers and readers alike.

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